Privacy Policy

Effective Date: September 2026

Last Updated: September 2026

Fairfax ReLeaf, Inc. respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit www.fairfaxreleaf.org, make a donation, request seedlings, volunteer, attend an event, or otherwise interact with us.

Information We Collect or You Provide

We may collect information that you provide directly to us, including:

Contact Information: Name, email address, telephone number, and mailing address.
Donation Information: Your donation amount, transaction date, and other information necessary to process and acknowledge your contribution.
Seedling Order Information: Information needed to process and coordinate your seedling order.
Volunteer and Event Information: Information you provide when volunteering, participating in an event, or requesting information.
Communications: Information contained in emails, forms, or other communications you send to us.

Online donations are processed through third party services, such as PayPal Giving Fund, United Way, or the Combined Federal Campaign. Fairfax ReLeaf does not directly collect or store payment card information. These providers process information according to their own privacy policies and terms.

Information Collected Automatically

Our website is hosted through Google Site and may use Google services, embedded content, cookies, and similar technologies. These services may automatically collect information such as:

Internet Protocol address
Browser and device information
General location information
Pages visited and interactions with the website
Cookie and similar technology information
Google’s collection and use of information are governed by the Google Privacy Policy .

How We Use Your Information

Fairfax ReLeaf may use information to:

Process donations and provide acknowledgement or tax receipts.
Process and coordinate seedling orders
Organize volunteer activities, planting events, and other programs
Respond to questions and requests for information
Send organizational news, event information, or other communications
Maintain administrative, financial, and donor records
Operate, maintain, and improve our website and programs
Protect against fraud, misuse, or security threats
Comply with applicable legal, accounting, and reporting requirements

How We Disclose Information

Fairfax ReLeaf does not sell, trade, share, or rent personal information.

We may disclose information to service providers that help us operate our website, process donations, manage seedlings orders, coordinate volunteers and events, communicate with participants, or perform other services on our behalf. These providers may include Google, PayPal Giving Fund, United Way, the Combined Federal Campaign, and other vendors used to support our operations.

We may also disclose information:

When required by applicable law, regulation, subpoena, search warrant, or court order
In connection with an investigation of suspected fraud or unlawful activity
When reasonably necessary to protect the rights, property, security, or safety of Fairfax ReLeaf, our volunteers, program participants, or others
With your consent or at your direction

Cookies and Similar Technologies

Our website and its service providers may use cookies and similar technologies to operate the website, remember user preferences, understand website activity, and improve website performance.

Your browser may allow you to block or delete cookies. Disabling cookies may affect the operations of certain website features. You may also review Google’s available privacy and advertising controls through your Google account or browser settings.

Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this policy and to satisfy applicable legal, accounting, tax, reporting, and recordkeeping requirements.

Data Security

Fairfax ReLeaf takes reasonable administrative and technical measures to protect personal information. However, no website, electronic communication, or data-storage system can be guaranteed to be completely secure.

External Websites and Services

Our website may contain links to websites or services operated by other organizations. Fairfax ReLeaf does not control the privacy or security practices of those third parties. We encourage you to review their privacy policies before providing personal information.

Children’s Privacy

Our website is not intended to collect personal information directly from children under 13 without the involvement of a parent, guardian, school, or responsible adult. If you believe a child has provided personal information to Fairfax ReLeaf without appropriate permission, please contact us.

Your Choices

You can contact us to:

Opt out of nonessential communications.
Request access to or correction of personal information we maintain about you
Request deletion of personal information, subject to applicable legal, financial, and recordkeeping requirements
Ask questions about how our information is collected or used

We may need to verify your identity before completing certain requests.

Changes to This Policy

Fairfax ReLeaf may update this Privacy Policy periodically to reflect changes in our practices, services, or legal obligations. The revised policy will be posted on this website with an updated effective date.

If you have questions about this Privacy Policy or Fairfax ReLeaf’s handling of personal information, contact us at:

Email: trees@fairfaxreleaf.org
Phone: 703-324-1409

Page updated

Report abuse